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HUNTS SAILING CLUB
DATA PRIVACY POLICY
Type of information |
Purposes |
Legal basis of processing |
Member's name, address, telephone numbers, e-mail address(es). |
Managing the Member’s membership of the Club. |
Performing the Club’s contract with the Member. Managing the duty roster. |
The names and ages of the Member’s dependants. |
Managing the Member’s and their dependants’ membership of the Club. |
Performing the Club’s contract with the Member. |
Emergency contact details. |
Contacting next of kin in the event of emergency. |
Protecting the Member’s vital interests and those of their dependants. |
Date of birth / age related information. |
Managing membership categories which are age related. |
Performing the Club’s contract with the Member. |
Gender |
Provision of adequate facilities for members. |
For the purposes of our legitimate interests in making sure that we can provide sufficient and suitable facilities (including changing rooms and toilets) for each gender. |
Reporting information to the RYA. |
For the purposes of the legitimate interests of the RYA to maintain diversity data required by Sports Councils. |
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The Member’s name, boat name, class and sail number. |
Managing race entries and race results. |
For the purposes of our legitimate interests in holding races for the benefit of members of the Club. |
Sharing race results with other clubs, class associations, and the RYA, and providing race results to local and national media. |
For the purposes of our legitimate interests in promoting the Club. |
|
Allocating spaces in the dinghy park. |
For the purposes of our legitimate interests in operating the Club. |
|
Photos and videos of Members and their boats. |
Putting on the Club’s website and social media pages and using in press releases. |
For the purposes of club promotion. Members may request any published photo to be removed form the club's promotional materials by contacting This email address is being protected from spambots. You need JavaScript enabled to view it.. |
The Member’s name and e-mail address, as well as relevant qualifications eg sailing/powerboat. |
Creating and managing the Club's online Membership Directory and online duty management system |
Consent. We will seek the Member’s consent on their membership application form and each membership renewal form; the Member may withdraw their consent at any time by contacting us by e-mail or letter to tell us that they no longer wish their details to appear in the Membership Directory. |
The Member’s name and e-mail address, whilst a current member and for up to five years after ceasing to be a member of the Club. |
Passing to the RYA for the RYA to conduct surveys of Members and former members of the Club. See paragraph 5.3 below. |
For the purposes of our legitimate interests in operating the Club and / or the legitimate interests of the RYA in its capacity as the national body for all forms of boating. |
Managing joining fees in case of possible future re-joining. |
Performing the Club’s contract with the Member. |
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Medical details of any condition which may affect the Member whilst on a training course run by the Club. | Evaluating and mitigating risks | Protecting the Member’s safety |
Instructor’s name, address, email addresses, phone numbers and relevant qualifications and/or experience. |
Managing instruction at the Club. |
For the purposes of our legitimate interests in ensuring that we can contact those offering instruction. |
Name, e-mail address and telephone number of each Club Officer. |
Information published on Club’s website, in Club’s Club’s website, in Club’s publications, in the Club’s marketing materials and made available to the RYA, in each case as a point of contact at the Club. |
For the purposes of our legitimate interests in operating and promoting the Club. |
Name, e-mail address and telephone number of each Club committee member. |
Information published on Club’s website. |
For the purposes of our legitimate interests in operating and promoting the Club. |
Name, e-mail address and telephone number of employees and representatives of suppliers to the Club. |
Entering into and managing arrangements with suppliers. |
Entering into and performing contracts with suppliers. |
Name, e-mail address and telephone number of employees and representatives of tenants to the Club. |
Entering into and managing arrangements with tenants. |
Entering into and performing leases with tenants. |
https://ico.org.uk/concerns/
0303 123 1113.
Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to our Data Protection Manager (This email address is being protected from spambots. You need JavaScript enabled to view it.)
Version 4 Final 26 July 2018
July 14th: Laser Open:
£10 Entry, 3 Races 1 discard
Contact: This email address is being protected from spambots. You need JavaScript enabled to view it.
Full details here.